| Chair: |
Jon Stride |
Tel. 833026 Email: js@rowbridge.com |
| Vice Chair: |
Tim Wait |
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| Secretary: |
Mags Ratford |
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| Treasurer: |
Mick Ratford |
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| Bookings: |
Karen Butt |
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The village hall is a registered charity and the Village Hall Management Committee (VHMC) is
trustee of the charity. Every member of the committee is a local volunteer and shares a legal reponsibility towards the
management and administration of the property, it's monies and assets.
The committee also manage the bookings (and some of the administration) for the new pavilion on behalf of
the Parish Council, who retain ownership of the building itself.
The committee meets on a quaterly basis in the village hall, generally on the second Tuesday in January, April,
July and October, from 8-9pm.
We do our best to keep these to an hour, the first half of which is open to the puplic (when anyone can
raise and discuss issues with the committee).
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| The next meeting will be held on: Tuesday 14th July, at 8pm in the village hall |
You can view the agenda for this meeting by clicking here 
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Minutes from the last meeting can be viewed by clicking here
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User Responsibilities
In short, we ask all users to apply common sense and take every reasonable precaution to avoid accidents, injuries
or damage, and to be considerate of others at all times.
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Health & Safety
All users share responsibility for maintaining a healthy and safe environment. Event organisors
must ensure that they are familiar with our health and safety policy (link below) and that
every reasonable precuation is taken before and during the event. Regular user groups are encouraged to
undertake their own H&S risk assessment.
Health & Safety Risk Assessment & Policy document
Fire Risk Assessment
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Alcohol
Event organisors are permitted to serve alcohol on the premises up until midnight 7-days a week, but if ANY money is
going to be exchanged for alcoholic beverages during the event then you MUST obtain a temporary alcohol license first
from Stroud District Council. This process takes about 3 working days and costs £21. Instructions are available at
this link: Temporary Event Notice
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General
Event organisors are given a copy of our 'Notes for Users' information sheet (link below) when they
make a booking, which includes instructions on use of lighting and heating, disposal of rubbish, cleaning and finishing.
Notes for Users information sheet
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Responsibilities of the Management Committee
Much of the information contained in this section is included here for legal and administrative purposes and
does not reflect the type of work performed by the VHMC on a day-to-day basis. A great deal of information and support is
available through ACRE, which is a national organisation dedicated to
developing and improving rural communities.
Links & references:
Licensing Act 2003 - Guidance Fact Sheet for Village Halls
Health & Safety Executive
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Governance
The committee operates under a 'Governing Document' which is currently an old 'constitution' and is very out
of date. The VHMC are therefore in the process of drawing up a new governing document to reflect changes in the
law, trustees and in the committee itself. Once ratified by the committee it will be registered with the charities commission.
The new governing document will be published on this page and will dictate how often the committee meets, how members are elected and
how we run the charity.
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Health & Safety (H&S)
The Village Hall Management Committee must provide a healthy and safe environment for all hall users. Responsibilities extend to the
following:
Perform a comprehensive H&S risk assessment
Perform a fire risk assessmenthello
Devise H&S policies for hall users
Ensure hall users are familiar with H&S policy
Report any 'work related' incidents to the HSE as required
Review and update H&S risk assessment and policy annually
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